We live in a relentless, 24/7 world. We try to manage every minute of the day, but instead we wind up feeling burnt out and exhausted. Remember that time you followed a schedule crammed with tasks and activities, but the effort didn’t seem to get you much closer to your goal? That’s because when you don’t manage your energy, you fall short of getting the most out of your time.
Too often we assume that spending an hour on an important task is going to produce measurable results. But it’s not the hour that matters; it’s harnessing your energy. If we don’t bring energy to what we’re doing, the time spent really doesn’t matter.
Isn't there a better way?
Time management is important but the real key is managing your energy. You can’t create more hours in the day, but you can control who and what you give your energy to. Too many people fail to realize who and what they give their energy to and why. As a result, they end up drained and unfulfilled, with no energy for what matters most.
What if you could stop micromanaging your time, and instead focus on directing your energy toward what’s most important?
In my new book, The Energy Clock, I share a tool called the Energy Audit that helps you recognize where you are spending your energy so that you can create change. When you begin to see your time as serving the ebb and flow of your energy, you can make better choices of how to spend both.
Performing an Energy Audit
When your home or office’s heating and cooling system isn’t working efficiently, it’s time for an energy audit. There is a balance for both functions to create efficiency. The same principle applies to our own lives.
You might think of heat as the energy you need to get things done, and cooling as the energy replacement time (down time) needed in between those bursts of energy. Both are important, especially in avoiding burnout.
An energy audit simply means looking holistically at all of your energy outputs and determining where you are gaining energy and where you are losing it. Start with these three questions:
This awareness is the first step in creating change. It’s about knowing where you are and how to shift your energy towards those things that give you energy.
From there, you can take action on how to maximize your energizers, eliminate or better manage your drainers, and be more efficient with everything in between.
Setting Your Energy Clock
The “Energy Clock” is a way of re-imagining your time to bring energy to the most important priorities. In the book, I dig into how you can use the clarity gained from the energy audit to take charge of your energy.
Here’s the deal. You control your energy—how you spend it, where it goes and how you can allocate it better. Awareness of your energy will change how you manage your time, and change it for the better.
-Molly Fletcher, author of The Energy Clock
For more on creating a life full of energy, check out The Energy Clock>>
Getting easily distracted at work and at home takes a toll on productivity. Our failure to practice attention management makes it harder and harder to live a life of choice, rather than a life of reaction.
Distractions are abundant in our lives, both at work and at home. In our modern, technological world, there is always someone or something trying to steal our attention away from the task at hand: email, text messages, relentless push notifications, other people, and our own “busy” brain reminding us not to forget everything we have to do. It’s important to control our attention so that we can be productive and achieve the results that are most significant to us.
Are You Easily Distracted? Attention Management Can Help
Your attention determines the experiences you have, and the experiences you have determine the life you live. Or, said another way: you must control your attention to control your life. Today, in a world where so many experiences are blended together—where distraction is rarely more than a few minutes away—has that ever been more true?
However, it’s possible to develop and strengthen good attention management skills. By managing your attention, you are more readily able to increase your productivity, and to focus on the things in life that matter the most to you.
Control Your Technology
The first step to keep you from getting easily distracted is to control your technology. Remember that we purchase our technology tools for our convenience, not so everyone in the world can interrupt us at any time! Start by turning off those notifications. As often as possible and especially when you’re working, keep your phone silent and out of sight. Constant alerts and notifications have accustomed you to distraction, and this is chipping away at your attention span, your patience, and your ability to apply your brain power in a meaningful way.
Control Your Environment
Second, you have more control over your environment than you might think, and it’s time to exercise some of that control. Even if you work in an open-office setting, you can set some boundaries. For example, find ways to communicate to coworkers when you don’t want to be disturbed. Make a “Do Not Disturb” sign to hang on your office door, the back of your chair, or a cubicle wall when you are trying to focus, so you can get deeply engaged in your work without someone interrupting to ask, “Got a minute?”
To control your environment, you also need to manage clutter. A cluttered workspace is a subtle source of stress, and it means that other work and other issues will be distracting you while you are trying to focus on the task at hand. If your desk is messy, at least put the “mess” in a pile, in a box, or in a folder marked “to process.” This will reduce the chances that the clutter will steal your attention. You can do the same with files cluttering your computer desktop, and use your email inbox for receiving messages, not for storing them.
Control Your Habits
The third part is the trickiest: learning to replace your unhelpful habits. When we get distracted every few minutes all day long, distraction becomes a habit, so that every few minutes we get distracted! You can learn to recognize how often you are being distracted so you can let go of that habit of distraction and improve your focus, your attention span, and your patience.
Fight Back Against Distractions with Attention Management
Practicing attention management means fighting back against distractions and creating opportunities throughout your day to support your priorities. Building good attention management habits will help you start to reclaim your life and devote more of yourself to what’s really important to you. Don’t allow distraction to derail your aspirations and intentions. Instead, control your attention to control your life.
If you want to learn more about Attention Management, click here!
A version of this article previously appeared on MauraThomas.com.
You can preview and purchase the book here>>
Do you face constant interruptions in the workplace? These attention management strategies will increase your success
In my corporate workshops, participants often ask me how they can manage all the interruptions they juggle during their days. They need a strategy to balance being available and helpful to colleagues, while still having undistracted time to get important work done in a thoughtful way. The suggestions below are excerpted from my latest book, .
Research shows that we switch our attention every few minutes, on average. Often, it’s because we are interrupted by typical workplace distractions – a new email, a co-worker, a ringing phone. It’s difficult to apply our brain power in a meaningful way in 3-minute increments! This means that we’re not giving our best to our jobs, and it also leaves us tired, but unsatisfied at the end of the day.
Manage Interruptions to Avoid Being Distracted
We must have undistracted time to get important work done, so the first step is managing interruptions, or as I call it, “controlling our environment.” For example, it’s understandable to want to be helpful to colleagues, but an “open-door policy” doesn’t mean we must be available all the time. Instead, it needs to be more like “office hours” — clearly defined times when we are accessible to others, and other times when we are not (except in case of emergency).
These “do not disturb” times must be communicated to co-workers, because once they’ve said, “Do you have a minute?”, you’re already distracted. No matter how deeply we’re focused on a task and how much progress we’re making, the slightest interruption — such as someone calling our name — is enough to make all that momentum go “poof!” Then it can take several minutes to several hours to work up to the same level of concentration.
All of these workplace interruptions hurt your productivity. If you have a door, close it. If people walk through it anyway, and you reward them with your attention, this indicates to them that the door didn’t mean anything. You have to create boundaries, and then honor them. Otherwise no one else will either.
But even if you don’t have a door, you can still set some boundaries. Put on headphones or give co-workers other indications that you would prefer not to be disturbed. I love seeing the creative and funny signs my clients post on their chairs after our work together, such as:
“Please do not disturb unless it’s an emergency. Qualifying emergencies:
-I’m on fire.
-Oprah is looking for me.”
Preventing these interruptions in advance helps us to use our time more efficiently, and to also create an environment where we can focus on our most important tasks. Progress on meaningful work is a powerful motivator, and the more we do this, the more productive and satisfied we tend to be.
Discover Your Ideal Balance
It’s true that some jobs require more availability than others, such as human resources, customer service, and IT support. Remember, though: if you have other work that needs to get done besides being available to other people, you must create some of that uninterrupted work time.
Consider approximately how much of your work time requires thoughtful, independent work, and how much requires collaboration and availability to others. Make a note of the percentage split. It doesn’t have to be precise, just the answer you come up with in a minute or two of thought.
Then, consider how you might organize your days and exert some control over your environment, even in an open office setting, to incorporate an open (and closed) door policy. Your percentage split can guide how much time per day your sign is up or your door is closed. You must be vigilant, though. If your “do not disturb” message is up all day, every day, it will immediately lose its effectiveness. What method can you use to give your colleagues the message that you’re “in the zone” and would rather not be disturbed?
Considering these ideas may lead you to make some changes in your behavior.But even if it doesn’t, let these ideas “percolate” in your brain for a while. Allowing constant interruptions is probably a habit you’ve formed out of necessity. And it’s hard to break a habit you don’t realize you have. With the points from this article on your mind, you’ll become more aware of this habit of distraction.
If you want to learn more about Attention Management, click !
A version of this article originally appeared on .
You can preview and purchase the book here>>